Invenio implemented an SAP solution to support Neopost's fast development

To resolve the payment clearance issues, Invenio’s experts first installed a solution known as a Kofax interface. This interface scans cheques and sends their information directly to SAP via XL for matching against open invoices. In order to push the data across, Invenio used the web service method. To tackle the issues of outdated support, Invenio’s experts manually implemented the appropriate code directly from notes into SAP, which enabled their HR department to run payroll on time and in line with new regulations.

In order to create a smoother process for admin staff, Invenio installed a search address tool called Satori. This allowed staff to simply input postcodes and select from a drop-down menu of addresses, instead of manually adding data. This simple change saved a lot of time on manual data processing and also dramatically reduced the number of errors within data sets. There was also a considerable amount of internal development done in order to bring old practices and processes up to scratch and ensure correct and efficient processes were followed throughout the businesses. This development included:

• Creating the ability to swap equipment automatically when needed
• Adding a billing block onto withdrawal equipment
• Adding town circle material and post mark material to mail, depending on the characteristics of the main mail

In order to cut down the number of invoices produced for the same client, Invenio were also able to implement a single intelligent invoicing system, which doesn’t generate an invoice until all items ordered are ready. This prevents each order element creating its own invoice and makes the process much more streamlined for both the payment reconciliation team and customers.